Keyboard shortcuts
Keyboard shortcuts
This topic describes keyboard shortcuts for common tasks on a Microsoft Windows SharePoint Services 3.0 site. These keyboard shortcuts refer to the U.S. keyboard layout. Keys on other keyboard layouts may not correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign (+). For keyboard shortcuts in which you press one key immediately followed by another key, the keys are separated by a comma (,).
Keyboard shortcuts are designed to work with supported browsers.
To print this topic, press the TAB key to select Show All, press ENTER, and then press CTRL+P.
Note The behavior of keyboard shortcuts differs depending on the Web browser that you use. For example, in Windows Internet Explorer, the shortcut key combination that is assigned to a hyperlink places the active focus on that hyperlink. You must then press ENTER to follow the hyperlink. In Firefox, pressing the key combination follows the link automatically.
To do this Press
Turn More Accessible Mode on or off.
More Accessible Mode changes the way content is rendered on a Windows SharePoint Services 3.0 site, optimizing it for assistive technologies such as screen readers. TAB (Press repeatedly, immediately after opening the page in a browser.)
To activate or place focus on the Skip to main content link. ALT+J
To activate or place focus on the View All Site Content link. ALT+3
To activate or place focus on the Site Actions menu. ALT+/
To activate or place focus on the Search link. ALT+S
To activate or place focus on the Help link. ALT+6
To activate or place focus on the Home link. ALT+1
To activate or place focus on the Welcome menu. ALT+L
To activate or place focus on the View menu. ALT+V
Expand menus such as the Site Actions menu. SHIFT+ENTER
Expand drop down lists such as the Search Scope menu next to the Search box at the top of most pages. ALT+DOWN ARROW
Move the selection from Web Part to Web Part on pages, such as on the home page, that use multiple Web Parts. ALT+W
Common tasks
Rich text editor
To activate or place focus on the Press
Right-to-Left text direction button CTRL+SHIFT+<
Left-to-Right text direction button CTRL+SHIFT+>
Bold button CTRL+B
Copy button CTRL+C
Text color button CTRL+SHIFT+C
Center button CTRL+E
Numbered List button CTRL+SHIFT+E
Font menu CTRL+SHIFT+F
Italics button CTRL+I
Align Left button CTRL+L
Bulleted List button CTRL+SHIFT+L
Increase Indent button CTRL+M
Decrease Indent button CTRL+SHIFT+M
Font Size menu CTRL+SHIFT+P
Align Right button CTRL+R
Underline button CTRL+U
Paste button CTRL+V
Background Color menu CTRL+SHIFT+W
Cut button CTRL+X
Add or edit item, document, discussion comment, or survey response
To do this Press
Cancel button (cancels changes and returns to the list, library, discussion board, or survey) ALT+C
OK button (saves changes and closes the page) ALT+O
List or library page
To do this Press
To activate or place focus on the New menu on a list or library toolbar ALT+N (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
To activate or place focus on the Upload menu on a list or library toolbar
Depending on the type of library, the Upload menu contains Upload Document and Upload Multiple Document commands. ALT+U (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
To activate or place focus on the Actions menu on a list or library toolbar
Depending on the type of list or library, the Actions menu contains Edit in Datasheet, Open with Windows Explorer, Export to Spreadsheet, View RSS Feed, and Alert Me commands. ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
To activate or place focus on the Settings menu on a list or library toolbar
Depending on the type of list or library, the Settings menu contains Create Column, Create View, and Library Type Library Settings commands. ALT+I (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Create New Document
This command is on the New menu. ALT+N (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Create New Folder
This command is on the New menu. ALT+N (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Upload Document
This command is on the Upload menu. ALT+U (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
In a standard view, Edit in Datasheet
This command is on the Actions menu. ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Expand the menu of options for a document in a library. SHIFT+ENTER
Filter a column in a list. This requires that the column header have the active focus (press ALT+J to skip to the main content area, and then press TAB repeatedly until the header is selected). SHIFT+ENTER
Edit
This command is on the Actions menu. ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Delete
This command is on the Actions menu. ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Download
This command is on the Actions menu. ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Send To
This command is on the Actions menu. ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
View Slide Show
This command is on the Actions menu. ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Open with Windows Explorer
This command is on the Actions menu. ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Survey page
To do this Press
To activate or place focus on the Actions menu ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
To activate or place focus on the Respond to this Survey button ALT+N
Export Results to spreadsheet
This command is on the Actions menu. ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Show a graphical summary of responses link ALT+R
In a form for editing a survey response, select the Save and Close button ALT+S
To activate or place focus on the Show all responses link ALT+U
To activate or place focus on the Settings menu ALT+I
To activate or place focus on the Next Page button ALT+N
Permissions page
To do this Press
Remove User Permissions
This command is on the Actions menu. ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Edit User Permissions
This command is on the Actions menu. ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Inherit Permissions
This command is on the Actions menu. ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
All Site Content page
To do this Press
To activate or place focus on the Create button ALT+N
Discussion board
To do this Press
To activate or place focus on the New Discussion button ALT+N
To activate or place focus on the Threaded view command (when using the default Flat view)
This command is on the View menu. ALT+W (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
To activate or place focus on the Flat view command (when using the Threaded view)
This command is on the View menu. ALT+W (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Calendar view
To do this Press
To activate or place focus on the Day view link ALT+PERIOD
To activate or place focus on the Week view link ALT+MINUS SIGN
To activate or place focus on the Month view link ALT+EQUAL SIGN
Move to the previous day, week, or month in a view ALT+[
Move to the next day, week, or month in a view ALT+]
In a date picker control, move to the previous month ALT+<
In a date picker control, move to the next month ALT+>
Contacts list
To do this Press
Connect to Outlook
This command is on the Actions menu. ALT+C (To activate the menu, press SHIFT+ENTER. To select a command, press DOWN ARROW.)
Web Part Page
To do this Press
Move to the next Web Part or tool pane section. ALT+W
Open the Web Part menu. (This requires that the Web Part have the active focus. Press ALT+W repeatedly until you select the title for the Web Part that you want, and then press the TAB key.) ALT+ENTER
Modify a Web Part. (This requires that the Web Part menu have the active focus. Press ALT+W repeatedly until you select the title for the Web Part that you want, press the TAB key, and then press ALT+ENTER.) DOWN ARROW (press repeatedly)
Save property changes in the Web Part tool pane, and then close the tool pane. ALT+O
Save property changes in the Web Part tool pane, and keep the tool pane open. ALT+Y
Cancel property changes in the Web Part tool pane, and then close the tool pane. ALT+C
Add the selected Web Part in the Add Web Parts window to a Web Part Page. ALT+O
Move to the previous item in a drop down list, menu, or submenu. UP ARROW
Move to the next item in a drop down list, menu, or submenu. DOWN ARROW
Close a submenu and return to the previous menu or submenu. LEFT ARROW
Open the next submenu. RIGHT ARROW
Rich Text Editor of the Content Editor Web Part
The Standard toolbar
To do this Press
Cut the selection to the Clipboard. CTRL+X
Copy the selection to the Clipboard. CTRL+C
Paste the contents of the Clipboard to the current location. CTRL+V
SHIFT+INSERT
Undo the most recent command. CTRL+Z
Redo the most recently undone command. CTRL+Y
Find text. CTRL+F
Switch between hiding and showing gridlines. CTRL+SHIFT+G
Create a hyperlink for a selection or edit an existing hyperlink. CTRL+L
Insert an image. ALT+CTRL+I
Insert a table. ALT+SHIFT+T
Insert a row in a table. ALT+CTRL+R
Insert a column in a table. ALT+CTRL+C
Insert a cell in a table. ALT+CTRL+L
Merge cells in a table. ALT+CTRL+M
Split cells in a table. ALT+CTRL+S
Get help. F1
Formatting toolbar
To do this Press
Change the text style. CTRL+SHIFT+S
Change the text font. CTRL+SHIFT+F
Apply or remove bold formatting from the selected text. CTRL+B
Apply or remove italic formatting from the selected text. CTRL+I
Apply or remove the underline from the selected text. CTRL+U
Change the background color of text. CTRL+SHIFT+B
Left align the selected paragraph. ALT+SHIFT+[
Center the selection. ALT+SHIFT+|
Right align the selected paragraph. ALT+SHIFT+]
Convert the selection to a left-to-right orientation. CTRL+SHIFT+ >
Convert the selection to a right-to-left orientation. CTRL+SHIFT+ <
Create a numbered list. ALT+CTRL+N
Apply or remove bulleted list formatting from the selected paragraph. ALT+CTRL+B
Remove a paragraph indent from the left. CTRL+SHIFT+T
Indent a paragraph from the left. CTRL+T
Editing content
To do this Press
Delete the selection without placing it on the Clipboard. DELETE
Switch between inserting and overwriting text. INSERT
Delete the selection, or if there is no selection, the character preceding the cursor. BACKSPACE
Delete all of the word preceding the cursor, but not the preceding space. CTRL+BACKSPACE
Insert a new line (but not inside an HTML Paragraph element: ). SHIFT+ENTER
Navigating content
To do this Press
Move the cursor one character to the right. RIGHT ARROW
Move the cursor one character to the left. LEFT ARROW
Move the cursor up one line. UP ARROW
Move the cursor down one line. DOWN ARROW
Move the cursor forward one word. CTRL+RIGHT ARROW
Move the cursor back one word. CTRL+LEFT ARROW
Move the cursor to the start of the line. HOME
Move the cursor to the end of the line. END
Move the cursor up one paragraph. CTRL+UP ARROW
Move the cursor down one paragraph. CTRL+DOWN ARROW
Move the cursor up one page. PAGE UP
Move the cursor down one page. PAGE DOWN
Move the cursor to the beginning of the content. CTRL+HOME
Move the cursor to the end of the content. CTRL+END
Extending the selection of content
To do this Press
Extend the selection one character to the right. SHIFT+RIGHT ARROW
Extend the selection one character to the left. SHIFT+LEFT ARROW
Extend the selection one word to the right. CTRL+SHIFT+RIGHT ARROW
Extend the selection one word to the left. CTRL+SHIFT+LEFT ARROW
Extend the selection up one line. SHIFT+UP ARROW
Extend the selection down one line. SHIFT+DOWN ARROW
Extend the selection to the end of the line. SHIFT+END
Extend the selection to the start of the line. SHIFT+HOME
Extend the selection up one page. SHIFT+PAGE UP
Extend the selection down one page. SHIFT+PAGE DOWN
Extend the selection to the beginning of the content. CTRL+SHIFT+HOME
Extend the selection to the end of the content. CTRL+SHIFT+END
Select the entire content. CTRL+A
Navigating tables, images, or objects (HTML block elements)
To do this Press
Move to the next table, image, or object (HTML block element) in the content. TAB
Move to the previous table, image, or object (HTML block element) in the content. SHIFT+TAB
Move from the content to the next block element on the Web page. CTRL+TAB
Move to the Save button. SHIFT+CTRL+TAB
Switch between absolute and relative positioning for the table, image, or object (HTML block element). CTRL+K
Web Part Maintenance Page
To do this Press
Move to the Close button. ALT+C
Move to the Delete button. ALT+X
Return to the previous Web page. ALT+G
Move to the Reset button. ALT+R
Switch between shared and personal view. ALT+S
Getting Help
Using the Help window
The Help window provides access to all Help content for a SharePoint site. The Help window displays topics and other Help content.
In the Help window
To do this Press
Open the Help window. ALT+6
Close the Help window. ALT+F4
Switch between the Help window and the active program. ALT+TAB
Perform the default action for the selected item. ENTER
In the Help and how-to window, select the next or previous item, respectively. TAB or SHIFT+TAB
In the Help topic, expand or collapse the selected item, respectively. ENTER
Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic. TAB
Select the previous hidden text or hyperlink. SHIFT+TAB
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. ENTER
Move back to the previous Help topic (Back button). ALT+LEFT ARROW or BACKSPACE
Move forward to the next Help topic (Forward button). ALT+RIGHT ARROW
Scroll small amounts up or down, respectively, within the currently displayed Help topic. UP ARROW, DOWN ARROW
Scroll larger amounts up or down, respectively, within the currently displayed Help topic. PAGE UP, PAGE DOWN
Stop the last action (Stop button). ESC
Refresh the window (Refresh button). F5
Print the current Help topic.
Note If the current Help topic is not the active window, press F6 and then press CTRL+P. CTRL+P
Type text in the search box. TAB (press repeatedly)
Select the previous hyperlink. SHIFT+TAB
The behavior of keyboard shortcuts differs depending on the Web browser that you use. For example, in Windows Internet Explorer, the shortcut key combination that is assigned to a hyperlink places the active focus on that hyperlink. You must then press ENTER to follow the hyperlink. In Firefox, pressing the key combination follows the link automatically.
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