Article explains about the important WSS features, and highlights the workspace information; this gives an idea about the practical use of Windows Sharepoint Services
Sharepoint is a powerful and very user-friendly web based environment. Every employee with a web browser has immediate collaborate to important information of the team, the department or the entire organization,
Its collaboration with MS Office 2003 is a real good experience of documents management functionalities.
Some of its key tools are listed here:
> News items
> Hyperlinks to relevant websites
> Contact list
> Shared documents (offers, manuals, procedures…)
> Discussion lists
> Task lists
> Calendar
> Custom lists Etc.
Area which is used for functioning and using all the above tools is called as Workspace; there are two types of workspaces in Windows Sharepoint Services
Document Work Space
A Document Workspace is a SharePoint site created for document sharing. A Document Workspace provides features like :
• Centralized document storage.
• Once file stored in document workspace, it can be shared by as many users as possible, because of the web based utility.
• Document version tracking.
• Version tracking is a very useful feature when a file is used, edited and viewed by no. of users.
• Version gets created for every edited file. And from the single location any of the given versioned file can be viewed whenever required.
• Also one can stop versioning if not required, its not mandatory.
• Document check-in and check-out.
• This is to make sure that once document is being edited by one person, other one have to wait till its being checked out.
• Inline discussions.
• Document can be discussed, using this facility, and this discussion thread is saved for future use.
• Any comments on document can be added and then can be viewed by users referring that document (this depends upon the user rights)
• Lists and Alerts via mail notifications.
• If user is a member of any document workspace, then he/she can get an email notification if any document is added to the workspace.
Meeting Workspace
A meeting workspace is a SharePoint site, which is highlights meeting related features.
When we consider meeting, there are some main attributes which come in mind such as, Agenda, Objective, the Attendees, Inviting the attendees, make sure that every attendee comes with all the required documents etc etc
Why Sharepoint Meeting Workspace ?
Question can be answered like this
While creating a meeting workspace for any meeting. The creator or the manager or the administrator will be adding following things to the meeting workspace (which is then send as a link to all the attendees with all the added data)
• Inviting Member
o Invite all the required attendees, workspace sends an email to the invited members.
• Objectives : Objective of Meeting to be held.
• Attendees :
List of members attending the Meeting, along with their Responses & Comments.
• Agenda : Agenda for Meeting.
• Document Library & General Discussions
• This allows to upload required document to the workspace and also discussion thread on any of the major points can be saved here for future reference
As link to the Meeting Workspace is send in the invitee mail, all the attendees can refer to the site, which gives a full idea about the meeting to be held.
Even for those who are not developers, just reading about sharepoint gives you an exam or interview specific idea of sharepoint. Practical use will actually help you to understand its key features
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